How To Improve Your Communication Skills

Communication skills are so much more than just knowing how to speak and write. They represent our ability to communicate with others in a way that is clear, concise, and makes our point effectively. And while some people are born with natural communication abilities, anyone can improve their skills by developing habits that support this skill set.

An effective communicator knows the right balance between what they want to say and what the other person needs to hear. They find ways to listen actively and respond thoughtfully, as well as being able To express themselves clearly, even when stressed or nervous.

Communication skills are an important part of every career and every company, but especially for those who work in a team or have management responsibilities. Improving communication skills will not only make you feel more comfortable and confident speaking with others but also help you advance your career faster.

The art of communication is the language of leadership. James Humes.

Tips To Improve Your Communication Skills

Effective communication is one of the most important life skills that a person can have. Whether you want to have better conversations in your personal and social life, or get your ideas across better at work, there are some key things you can do to help improve your communication skills.

Show Respect and Appreciation

Appreciation and respect can go a long way… People will be more open to communicating with you if you convey respect for them and their ideas. Such as using a person’s name will make them feel appreciated. It’s also important to be respectful and considerate of other people’s time.

Make Eye Contact

It’s important that you connect with the person you are talking to, and eye contact is essential when having a meaningful conversation. Looking at the ground or out the window signifies you do not care, are bored, or are not listening to them. By looking at the other person in the eye, you are proving that you’re interested in what they’re saying. This also keeps you focused and less distracted.

Be A Good Listener

People want to know that they are being heard. Instead of simply specializing in formulating a response, try to hear what the person is trying to say. The person speaking to you should be the most important thing, at that moment. Also, when you’re talking to someone on the phone, do not respond to an email, or send a text at the same time. The person will know that they don’t have your undivided attention.

Ask Questions And Paraphrase

Asking questions will not only help you understand what the other person is saying, but it also indicates that you’re actually interested in what they’re saying. This opens up the conversation, and signals that you want to see them, hear them and understand them. And if you want to show that you really understand, then paraphrasing is a great tool. All you would like to try to do is repeat back to somebody what they simply said before you comment yourself. Also, read more books to improve your vocabulary. It helps a lot.

Pay Attention To Body Language

Your non-verbal and non-written clues often reveal more than you think. Remember that you’re constantly communicating, even when you’re not saying a word. So make sure that you face your conversational partner, pay close attention to your gestures, and don’t cross your arms.

Never Talk Over People

By talking over someone, what you’re basically saying is “I don’t care what you’re saying – what I have to say is more important.” And this demonstrates a real lack of respect! On the same note, refrain from finishing people’s sentences for them. By doing this, you are dis-empowering the other person, because you’re taking control of the conversation. So bite your tongue!

Try To Avoid Conversation Fillers

‘Um’ and ‘ah’ does little to improve your speech or conversations. Cut them out to be more persuasive, and to feel and appear more confident. One way is to start keeping track of when you say words like “um” or “like.” You could also try simply relaxing and pausing before you speak. Trust me, those silences seem more awkward to you than they do to others.

 Be Brief, But Specific

For written and verbal communication, practice being brief, yet specific enough, that you provide enough information for the other person to understand what you are trying to say. And if you’re responding to an email, make sure that you read the entire email before crafting your response. With enough practice, you will learn not to ramble, or give away too much information. Having said that, you should take the time to edit your messages! If you send a sloppy, confusing email, the recipient will think you don’t care enough to think through your communication with them.

Put Away Devices

Somehow, most people just don’t get this one… But it’s quite rude to have your head buried in your phone while someone’s talking to you. So, put down your devices and look at the person who is speaking to you. Don’t answer calls, check texts or notice vibrations. Let it all pass. Stay focused on what the other person is telling you. Your body language, words, and emotional tone will let them know that you’re really taking in what they’re sharing.

Try To Understand Others Emotions And Feelings

When someone feels a certain way, they feel that way for a reason; and even if you wouldn’t react the same way, it’s important to acknowledge the emotions they’re experiencing. You don’t have to agree with the other person to validate them. You can make them feel important by simply letting them know that you hear what they’re saying, and accept their perspective.

Watch Your Tone

While it’s sometimes necessary to be assertive in order to make your point, don’t be aggressive. There’s a fine line between the two. Try not to cross it. A combative tone is not in any way productive. Be confident and direct, while maintaining a calm, cooperative tone.

Smile And Have A Positive Attitude

When you smile often and exude a positive attitude, people will respond positively to you. Even when you’re talking on the phone, smile, because your positive attitude will shine through, and the other person will know it.

Conclusion

Good communication skills are essential for getting along in any relationship, whether it’s your friends, family members, or co-workers. The ability to communicate effectively is what makes people feel comfortable and confident. And it’s also what helps them work together as a team. However, these skills can be learned and developed. Through a sustained effort, you can improve your communication skills and be more effective in your relationships.

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What are your greatest challenges when it comes to communication? Don’t forget to mention them in the comment box.

Thank You.